The most important consideration when using the Retail System from ESP is to ensure consistency and accuracy within the data. Due to the complex, but highly useful integration achieved within the system, actions in one area may easily impact on another when multi-operators or multi-sites are using the system.
It therefore becomes even more important to ensure that the application is maintained with diligence. The system can provide powerful results and have an extremely positive impact on the operation of your business.
Below are our top-tips on how to ensure your data management is up to scratch, and that you are - 'Getting the most from your system'!
Supplier Codes The standard recommended format for 'Supplier Codes' within the Retail system is:
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Stock Codes A consistent format is required when creating stock codes in order for users to be able to easily identify groups of products.
For each group of products, it is recommended that a 2-digit number is allocated, starting from 01. For every stock item which is added to each group a 3-digit number should be allocated, starting from 001.
The combination of the 2-digit and 3-digit number will then make up the stock code.
Example
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Inventory Order Routines It is advisable that when an order is placed with a supplier for new stock, the order is recorded in the Inventory Order Routines section of the Retail system. This will ensure that within each stock file the 'On Hand' and 'On Order' amounts are always up to date and all Retail staff will be able to see items which are due to be delivered. How do I complete an inventory order?
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Stock Check & Period End Routines We recommend that Stock Checks and Period End Routines are completed on a monthly basis, towards the end of each calendar month. The stock check will ensure that any discrepancies in your stock levels are dealt with in the current month and running the Period End Routine will reset the sales figures each month in order for you to be able to quickly analyse sales month-on-month. How do I complete a stock check?
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